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Treasurer - Stale Date Checks, Unclaimed Refunds and Other Funds

 

Outstanding or Stale Dated Checks

The Sangamon County Treasurer’s office takes a proactive approach to stale dated checks by contacting the payee at the end of six months. Outstanding checks for accounts payable and payroll older than 6 months are referred to the originating department for further investigation. The original check is voided and the originating department researches the check and then reissues a new check to the proper address.    Consequently, the outstanding check list usually contains very few checks greater thant 6 months old. A list of outstanding checks please click here.  However, checks greater than 6 months that have not been voided or reissued are recorded in a Stale Check Fund. Please click here for a list stale date check awaiting escheat to the State of Illinois.

Outstanding Warrants or Payment Orders

Orders for payments of warrants are paid weekly by the Treasurer’s office and turned into checks.  Consequently, we have no list of outstanding warrant or payment orders.

Outstanding Property Tax Refunds

The Sangamon County Treasurer’s office policy on tax refunds is to contact the property owner and allow them to either request a refund or apply the refund to next year’s tax amount as a prepayment.  The property owner has 60 days to reply to our refund letter and if they don’t request a check then we automatically apply the refund to the next year’s taxes.  Consequently, all refunds are either turned into prepays or checks written to the property owner and there is no list of outstanding refunds.

Outstanding Property Tax Distributions

Property tax amounts are sent via ACH to all taxing districts and do not generate any outstanding amounts.

Other Amounts held by the Treasurer’s Office

The Sangamon County Treasurers Office holds the following funds:

Condemnations

Condemnations are the result of eminent domain cases in which the funds have been deposited to the Sangamon County Treasurers Office by a government agency awaiting final settlement in Circuit Court. Click this link for a document showing the current cases and amounts held for Condemnations.  Interested parties may research the details of each case at the Sangamon County Circuit Clerk’s website.  A distribution from this fund requires a signed judge’s order directing the Treasurer’s office to distribute the funds.

Unknown Heirs

In some instances the executor of an estate cannot locate an heir to close out a probate case.  The executor and estate will deposit the amounts with the Sangamon County Treasurers office to be held until they escheat to the State of Illinois or the heir is located.  Click this link for a document showing the current cases and amounts held for Unknown Heirs.  Interested parties may research the details of the each case at the Sangamon County Circuit Clerk’s website.  A distribution from these funds usually requires a signed judge’s order directing the Treasurer’s office to distribute the funds.

 

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