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Joe Aiello - Sangamon County Clerk

Birth Records -Click here to order online

Please note: Absolutely no information can be given over the telephone regarding Vital Records. Under Illinois State Law (410 ILCS 535-Vital Records Act) only specific individuals have legal access to birth, death or marriage certificates. The Sangamon County Clerk’s Office will issue certificates to authorized individuals only. To do otherwise is a violation of Illinois Law. Vital Records are not considered public information, nor are they subject to the Freedom of Information Act.

WHO MAY OBTAIN BIRTH RECORDS:

  • The record can be released to the person named on the record, if they are 18 years of age or over.
  • The parent, if their name appears on the Birth Certificate as the mother or father.
  • A Legal Guardian who possesses guardianship papers that are signed by a judge.
  • A Legal Representative who is representing the person named on the Birth Certificate or is representing his/her parents.
  • A court order.
WHAT IDENTIFICATION IS REQUIRED:
  • Acceptable forms of identification are:
    Valid Driver's License
    Valid State Issued ID
    Valid US Passport
    Valid Military ID

    OR

    Three of these forms displaying current name and address:
    Voter Registration Card
    W-2 Form (most recent)
    Bank Statement (most recent)
    Utility bills or other mail with your name & address printed on it (No handwritten envelopes or documents will be accepted)
    Vehicle Registration Card
    Checkbook
    Work identification with photo

WHAT IS THE FEE:
  • $25.00 for the first copy and $7.00 for each additional copy of the same record when purchased at the same time. Payment must be made with a money order, check, cash or by Discover or Master Card. If ordering on-line, you may use Visa, Master Card, Discover or American Express.
HOW TO OBTAIN A BIRTH RECORD ONLINE, OR BY MAIL:
  • To request a record on-line, click here. To request a birth record by mail, click here for the application. You may complete on-line, then print out and sign. The request must include the person’s name at birth (maiden name), date of birth and parents’ names with mother’s maiden name. The request must be signed by the applicant and the record can only be sent to those who are entitled a copy. The applicant must also submit an acceptable form of ID with the request. When photocopying ID, please copy at 115% of its normal size.

    Acceptable forms of identification are a photocopy of any of the following:
    Valid Driver's License
    Valid State Issued ID
    Valid US Passport
    Valid Military ID

    OR

    A photocopy of three of these forms displaying current name and address:
    Voter Registration Card
    W-2 Form (most recent)
    Bank Statement (most recent)
    Utility bills or other mail with your name & address printed on it (No handwritten envelopes or documents will be accepted)
    Vehicle Registration Card
    Checkbook
    Work identification with photo


    The required fee(s) should also be included. Mail your request to the Sangamon County Clerk’s Office, 200 S. Ninth Street, Room 101, Springfield, IL 62701. For questions you may contact the office at 217-753-6700 or by e-mail by clicking here.

BIRTHS ON FILE IN SANGAMON COUNTY:

  • Birth Records on file in the Sangamon County Clerk's Office go back to 1877.
WHAT IF THE BIRTH OCCURRED IN ANOTHER COUNTY OR STATE: ARE BIRTH RECORDS AVAILABLE FOR GENEALOGICAL PURPOSES:
  • Yes, but only those that are 75 years or older. They are the same cost as other records. Only certified copies are issued. Click here for more information on genealogy in Illinois and in other states.
For more information, please call (217) 753-6700 or come to Room 101 of the Sangamon County Complex, 200 S. Ninth Street, Springfield, IL 62701 or e-mail by clicking here.


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