The Sangamon County Board met in Reconvened Adjourned September Session on February 9, 2010 in the County Board Chambers.  Chairman Van Meter called the meeting to order at 7:00 p.m.  Mr. Montalbano gave the Invocation and the Boy Scouts Troop 48, with the Chatham Presbyterian Church, led the Board in the Pledge of Allegiance.

ROLL CALL

            Chairman Van Meter asked the County Clerk to call the roll.  There were
25 Present – 4 Absent.  Mr. Bunch, Mrs. Douglas Williams, Mr. O’Neill, and Mr. Snell were all excused.

PROCLAMATION

            Mr. Preckwinkle presented a Proclamation in honor of the 100th Anniversary of the Boy Scouts of America.  Those present to accept the Proclamation were:

Gary Weiteman, Scout Master of Troop 48-Chatham Presbyterian Church, Adam Mueller, Life Scout, Collin Langerfeld, Life Scout,  Kyle Langerfeld, 1st Class Scout, Brian Muller, Star Scout, Joe Moore, 2nd Class Scout, Josh Moore, Tenderfoot, and Alex Stratton, Bear Cub Scout.

MINUTES

            A motion was made by Mrs. Turner, seconded by Mrs. Long, for approval of the Minutes of January 12, 2010.  A voice vote was unanimous.

MOTION CARRIED
MINUTES ADOPTED

CORRESPONDENCE

            A motion was made by Mrs. Long, seconded by Mrs. Turner, to place any correspondence on file with the County Clerk.  A voice vote was unanimous.  There was no correspondence to file.

RESOLUTION 1

1. Resolution approving a supplemental engineering agreement and federal aid
agreement for the pavement management system.

            A motion was made by Mr. Montalbano, seconded by Mr. Tjelmeland, to place Resolution 1 on the floor.  A motion was made by Mr. Montalbano, seconded by Mrs. Long, to suspend the rules and allow a brief presentation regarding the pavement management system.There were no objections.

            Tim Zahrn, County Engineer, addressed the Board.  He stated that this is very exciting for the Highway Department.  In February 2009, the County Board approved  an engineering agreement with Applied Research Associates, Inc. from Champaign, IL to do a first phase for the pavement management system.  There is a gentleman present tonight from this firm who is going to go through the process and discuss a product that is going to be used to do some analysis on roadways in Sangamon County.  They are also going to work and try to prioritize future projects and help out with some maintenance activities.

            William Vavrik with Applied Research Associates gave a slide presentation regarding the pavement management system implementation for Sangamon County.The presentation outlined the project background & objectives, the pavement management system approach, the data collection and results, pavement management system development, and capital plan development.

            Mr. Zahrn explained that this system will give him numbers he can work with to plan for the future.  This is a four year proposal to carry on with the pavement management system.  They did a one year initial data collection, and every two years they will be putting data back into the system which will be ran to develop a roadway network plan in the future.

            Mr. Moss asked when they usually do the initial drive.  Mr. Zahrn stated that it is usually in the summer months when it is dry.  Mr. Moss asked what the affect of 80,000 pound loads would be on the roads.  Mr. Zahrn stated that they worry more during the winter and early spring.

            Mr. Fulgenzi asked if this takes into account the various methods of construction of some of the roadways out there now that they have developed over the years. Mr. Zahrn stated that they are looking at the deflection and any type of surface distress that is out there.

            Chairman Van Meter asked if the analysis is based on the new 80,000 pound road standards.  Mr. Vavrik explained that the truck they use is meant to model the 80,000 pound truck.  They are really not quite sure what the impact will be. 

            Mr. Hall stated that this is a great idea.  If a Board Member found $300,000 in Federal money available, could that money be moved to help with any other projects that may be needed?  Mr. Zahrn stated that they try to determine what projects are right at this time.

           Chairman Van Meter stated he hopes they continue to allocate road funds more on the basis of science and engineering rather than political clout. 

            Mr. Moss asked if there are any studies going on right now or in the spring with roads to see what the impact is and when the roads are more susceptible to damage. Mr. Vavrik stated that there have been deflection studies done across the country looking at different seasons of the year.  One of the things they are able to do is model these studies for the seasons.

            Mr. Zahrn stated that this has been the worst season for potholes because of moisture in the ground.  Any pavement that has an old concrete slab underneath will get potholes more easily.

            Upon a roll call vote, there were 25 Yeas – 0 Nays for the adoption of Resolution 1.

MOTIONS CARRIED
RESOLUTION ADOPTED

RESOLUTIONS 2 – 5

RESOLUTION 2

2. Resolution awarding the low bids for County miscellaneous materials.

A motion was made by Mr. Stephens, seconded by Mr. Smith, to place Resolution
2 on the floor.  A motion was made by Mr. Goleman, seconded by Mr. Stephens, to consolidate Resolutions 2 – 5.  Chairman Van Meter asked the Clerk to read Resolutions
3 – 5.

3. Resolution awarding the low bids for Township aggregate contracts.

4. Resolution approving an engineering agreement for a bridge replacement on
Oak Crest Road.

5. Resolution approving the purchase of a wheel loader from the State of
Illinois purchasing contract.

            A voice vote was unanimous on the consolidation.  A motion was made by Mr. Goleman, seconded by Mrs. Long, that the roll call vote for Resolution 1 stand as the roll call vote for Resolutions 2 – 5, as consolidated.  A voice vote was unanimous.

MOTIONS CARRIED
RESOLUTIONS ADOPTED

RESOLUTION 6

6. 2001-01 – John Thomas McTaggart, 17,000 block of South Pawnee Road, Pawnee – Granting a Rezoning.  County Board Member – Andy Goleman, District #4.

            A motion was made by Mr. Goleman, seconded by Mr. Good, to place Resolution 6 on the floor.  A motion was made by Mr. Moore to waive the reading of the professional staff’s report.  There were no objections.  A voice vote was unanimous for the adoption of Resolution 6.

MOTIONS CARRIED
RESOLUTION ADOPTED

RESOLUTION 7

7. 2010-02 – Jami L. Fuess, 3800 Radford Road, Springfield – Denying a Rezoning and Granting a Use Variance.  County Board Member – Jim Good, District #8.

            A motion was made by Mr. Good, seconded by Mr. Hall, to place Resolution 7 on the floor.  A motion was made by Mr. Moore to waive the reading of the professional staff’s report.  There were no objections.  A voice vote was unanimous for the adoption of Resolution 7. 

MOTIONS CARRIED
RESOLUTION ADOPTED

RESOLUTION 8

8. 2010-03 – Mitch Warnsing, 13508 Jodi Road, Auburn – Granting a Rezoning and Variance.  County Board Member – Sam Snell, District #6.

            A motion was made by Mr. Forsyth, seconded by Mrs. Musgrave, to place Resolution 8 on the floor.  A motion was made by Mr. Moore to waive the reading of the professional staff’s report.  There were no objections. A voice vote was unanimous for the adoption of Resolution 8.

MOTIONS CARRIED
RESOLUTION ADOPTED

RESOLUTION 9

9. 2010-04 – Patrick Churchill, 4044 Brickler Road, Springfield – Granting a Use Variance.  County Board Member – Jim Good, District #8.

            A motion was made by Mr. Good, seconded by Mr. Mendenhall, to place Resolution 9 on the floor.  A motion was made by Mr. Moore to waive the reading of the professional staff’s report.  There were no objections.  A voice vote was unanimous for the adoption of Resolution 9.

MOTIONS CARRIED
RESOLUTION ADOPTED

RESOLUTION 10

10. Resolution authorizing the execution of a contract for the Recorder to purchase mobile shelving units.

            A motion was made by Mrs. Long, seconded by Mrs. Turner, to place Resolution 10 on the floor.  A motion was made by Mr. Goleman, seconded by Mrs. Long, that the roll call vote for Resolution 1 stand as the roll call vote for Resolution 10.  A voice vote was unanimous.

MOTIONS CARRIED
RESOLUTION ADOPTED    

OLD BUSINESS

There was no old business.

NEW BUSINESS

Resolutions: There were no new resolutions.

Appointments:

Appointment of James Stahl to the Lanesville/Illiopolis Drainage District for a term to expire February 2013.

Appointment of Scott Jenkins to the Pawnee Fire Protection District for a term to expire May 2011.

            A motion was made by Mrs. Long, seconded by Mrs. Turner, for approval of the appointments.  A voice vote was unanimous.

MOTION CARRIED
APPOINTMENTS ADOPTED

COMMITTEE REPORT ON CLAIMS

            A motion was made by Mrs. Long, seconded by Mrs. Turner, to place the Committee Report on Claims on file with the County Clerk.  A voice vote was unanimous.

MOTION CARRIED
REPORT FILED

RECESS

            A motion was made by Mrs. Long, seconded by Mrs. Turner and Mr. Goleman, to recess the meeting until Thursday, February 18, 2010 at 5:30 p.m. for a special meeting to review and approve a bond issue for the Public Health building.  A voice vote was unanimous.

MOTION CARRIED
MEETING RECESSED